What is ERP?

• Keeping Data Safe: ERP systems use security measures like passwords, backups, and recovery to stop unauthorized users from accessing data. People in charge can control who gets to see and use the data.

• Growing with the Company: ERP systems can get bigger as the company gets bigger. This means they can add more parts, users, and features without causing problems.

• Putting Data in One Place: ERP systems store all data in one organized way, which helps avoid mistakes, copying the same data, and confusion. This makes it easy to share information between different parts of the company.

• Changing as Needed: ERP systems can be changed to fit exactly what the company needs. They can also work together with other important programs or systems.

• Seeing How the Company is Doing: ERP systems show how well the company is doing right now. They can make reports and graphs to show things like money earned, profits, and how happy customers are. 

• Less Work by People: ERP systems can do jobs that are done a lot, like checking accounts, making invoices, processing orders, and tracking inventory. This helps the company work faster and save time and money.

• Managing Risks: ERP systems help watch out for problems that could harm the company. They have ways to make sure rules are followed, keep an eye on things, and find unusual things that might be bad.

Types of ERP

• On-premises ERP

  This variant involves installing the ERP software on your organization's own servers and hardware, situated at your physical location. Managing and updating the system, either independently or with external assistance, is your responsibility. This type provides increased control and data security but demands higher initial investments and dedicated IT resources.

• Cloud-Based ERP

  In this form, the ERP software is hosted on the vendor's servers and accessed through the internet. Users pay a subscription fee for usage and rely on the vendor for system maintenance and updates. Cloud-based ERP systems offer greater scalability and flexibility, but their performance hinges on the vendor's reliability and service availability.

• Hybrid ERP

  This version combines aspects of both on-premises and cloud-based solutions. Organizations can decide which modules or functions to operate on-premises and which to run in the cloud based on their specific requirements and preferences. Hybrid ERP systems offer enhanced customization and integration opportunities but may also involve higher complexity and expenses.

• Industry-Specific ERP

  Tailored to particular industries or sectors like manufacturing, retail, healthcare, and education, this type of ERP system is designed to fulfill the unique challenges and demands of those sectors. It provides specialized features that align with industry requirements, although it might restrict expansion or diversification options.

How does it work?

• Sales: This tool facilitates the management of customer orders, tracks sales leads, generates quotes and invoices, and handles sales contracts. Additionally, it offers insights to enhance sales strategies.

• Production: The production tool assists in scheduling manufacturing tasks, tracking work orders, managing resources, and overseeing material usage. This results in improved production efficiency.

• Purchase: Concerning procurement and suppliers, this tool handles purchase orders, monitors supplier performance, and keeps track of inventory levels. It contributes to cost savings and ensures a consistent supply of materials.

• Inventory Management: This tool is dedicated to inventory operations, providing real-time updates on stock levels, movement of items, and item availability. It mitigates the risk of shortages, reduces inventory costs, and ensures timely order fulfillment.

• HR Administration: This tool manages employee information, attendance records, payroll processing, and HR policies. It enhances workforce efficiency and ensures compliance with labor regulations.